Accounting and bookkeeping for dental practices, showing what the chair earns
Clean books, associate payroll, and the tax return.
- Monthly books you can read
- Associate and staff payroll
- Equipment timed for the tax return
- Practice and personal together
- Healthcare
- Construction
- Manufacturing
- Professional Services
- Retail
Sound familiar?
You can see the schedule; can you see the numbers?
A dental practice runs on production and collections that never quite match, on top of supply and lab costs that move your margin week to week. The chair can be full and the practice still be tighter than it should be, and the only way to know is a set of clean, reconciled books and financial statements that show what the practice actually keeps. Most practices do not have that. They have a bookkeeping file someone updates when there is time, usually behind.
When the books lag, the expensive decisions get made blind. Associate and staff payroll gets squeezed in around patients. The bank asks for financials you cannot produce quickly. And the biggest tax levers in a practice, the equipment you finance and the depreciation timing on it, get handled by habit because nobody has clean numbers to plan against. The practice’s profit then flows to your personal return, so a fuzzy practice picture becomes a fuzzy personal one.
The dentists who come to us are not looking for anything fancy. They want the practice’s books current and its numbers trustworthy, kept by a firm that also files the tax return.
Our approach
The same firm keeps the practice's books and signs its return
At Voss, a dental practice starts with the books, not the tax return. Accounts are reconciled every month, and you get financial statements in plain terms: what the practice produced, what it collected, what it spent, and where it stands. Once the numbers are clean, every decision downstream rests on something solid.
From there, payroll for associates and staff runs on the firm’s calendar, including year-end forms. Then the planning that an equipment-heavy practice actually needs: fixed-asset and depreciation timing, including Section 179 and bonus depreciation, so a major purchase lands in the year that helps, along with owner compensation and a fall projection so April is never a shock. And because the same firm prepares the owner’s personal return, the practice profit and your 1040 (your personal federal return) never surprise each other.
Reconciled every month, with financial statements that separate produced from collected, so you always know where the practice stands.
Equipment and depreciation decisions get run for the tax outcome before you sign.
A flat arrangement, in writing, in an engagement letter you sign first.
The Clean Books Standard
Most firms go silent May through January, then scramble February through April. We run the opposite way — a clean file isn’t an accident, it’s a standard we hold every month.
We move your file and clean it up.
Sign one authorization and we pull your prior returns, schedules, and books from your old firm. The switch happens in the background.
- Prior-year return reviewed for missed deductions
- Every account reconciled, books brought current
- Live within 30–60 days of signing
We project your tax bill before April.
When your year calls for it, we run a full tax projection before year-end, so you know what you’ll owe with months to plan, not days, and weigh the tax impact of big decisions first.
- Tax projections available as needed
- Quarterly federal & Mississippi estimates
- No scrambling for cash nobody warned you about
One firm, every filing, year-round.
Business return, personal return, payroll, sales tax, the Mississippi Department of Revenue (MS DOR), the IRS — all under one roof, all signed by a credentialed CPA. A letter shows up, we handle it.
- A credentialed CPA on the line, not a call center
- Monthly financials hit your inbox
- IRS & MS DOR letters handled by the firm
What that means for you.
Because the books separate production from collections, the account balance stops being the only number you can see.
Because financials are current and reconciled, you hand your banker real figures without waiting a month to produce them.
Because payroll and year-end forms run on our calendar, the staffing side stops eating your evenings.
Because depreciation and Section 179 get timed, a major purchase lands in the year that lowers the bill instead of a year that does not.
Because the fall projection covers the practice and the owner, the tax bill arrives with months to plan.
Because the same firm handles your personal return, the practice profit and your 1040 agree instead of surprising each other. (The differentiator, not the headline.)
Filers who stopped hoping someone checked the work.
A few words from Pine Belt individuals and owners who moved their returns to Voss & Associates.
“My old firm kept handing me to a new preparer every spring. At Voss, the same CPA signs my return every year and actually remembers the rental we sold. The K-1s and brokerage statements stopped being something I dreaded.”
Retired physician · Hattiesburg
“I knew my fee before any work started — in writing. No surprise invoice, no hourly meter. For a return with a partnership K-1 and an IRA distribution, that peace of mind is worth a lot.”
Partnership owner · Petal
“The IRS sent a letter about a prior-year item and I just forwarded it. Ric handled the response and stood behind the work. I didn’t lose a single night of sleep over it.”
Rental owner · Laurel
Before you call
What dentists want to know first
The question worth leading with for a practice this capital-heavy is whether the equipment and depreciation timing actually moves your bill. Handled deliberately, it is one of the biggest levers you have, and most general preparers book it and move on. We plan it: which year a purchase lands in, Section 179 versus depreciation, financed versus paid. We will be honest in a Fit Conversation about how much room your situation has.
The next is whether we understand a practice, the production-versus-collections gap, the associates, the debt. Those are the exact mechanics we work, starting with reconciled books that tell you what the practice actually keeps. If something is outside our depth, we say so first.
And the practical one: you do not have to move everything at once. Most practices start with the books and the practice return, at a flat number agreed in writing, and add the personal side when it fits.
Zero pressure. Ever.
Your consultation is a real conversation with a CPA, not a sales pitch. If Voss isn’t the right fit for your business, we’ll tell you on the call and point you toward a firm that is. No contracts to trap you, no surprise invoices, and every return signed by a credentialed CPA who stands behind the work.
Month to month — stay because it works.
Your pricing agreed in writing up front.
Received a tax letter on our work? We handle it.
The questions we hear most.
Hand your return to a CPA who'll still know it next year.
Your pricing in writing, a credentialed CPA who signs the work, and answers when your decisions can’t wait for spring. Start with a no-cost Fit Conversation.